1. Booking & Payment

• The Hirer is to pay the fee and/or bond shown on the quote within 28 days of booking and at least 7 days before the booking date to secure the hall.
• The security bond will be returned up to 14 working days after the event, provided:
  • all Terms and Conditions are adhered to
  • the key has been returned
  • no damage is reported
  • final invoice paid

2. Use of Facility

• Use of the hired areas (including set-up, pack-up and cleaning) is limited to the booked hours.
• Sufficient time must be included within the booking for all set-up and cleaning.
• Use of the facility outside booked times:
  • is a breach of this agreement
  • will incur additional charges

3. Smoking Requirements

• Smoking is not permitted:
  • inside the hall
  • in playground areas
• Smoking outside must occur:
  • at least 10 metres from doors and windows
  • in a way that prevents smoke entering the building

4. Cleaning & Waste Removal

The Hirer must leave the premises clean and tidy, including:

• sweeping and mopping floors
• wiping down furniture
• cleaning kitchen areas (if applicable), including:
  • bench tops and stove
  • dishwasher
  • removing all food from fridge/freezer

Waste requirements:

• all rubbish and bottles must be removed unless a waste levy has been paid
• excess rubbish must be taken away by the Hirer at their own cost

5. Equipment & Set-Up

• The Hirer is responsible for:
  • setting up and packing away tables and chairs
  • returning all items to their original location

6. Event Accuracy

• Hirers must accurately describe the nature of their event.
• Misrepresentation may result in:
  • cancellation of booking
  • forfeiture of bond

7. Security of Premises

• The Hirer must:
  • turn off all lights
  • secure all doors and windows
• DeafCare reserves the right to recover costs where damage or loss occurs due to failure to secure the facility.

8. Damage, Cleaning Costs & Bond

• The Hirer must pay for any damage to:
  • the premises
  • fixtures, fittings or equipment
• Costs will be:
  • deducted from the bond
  • invoiced if exceeding the bond amount
• Hirers are encouraged to take before and after photos.

9. Keys & Access

• Access instructions must not be shared with third parties.
• Keys must be returned on the next business day.
• Lost keys will result in charges for:
  • replacement
  • lock changes (if required)

10. Personal Property

• The Hirer is responsible for all personal property brought into the facility.
• DeafCare accepts no responsibility for loss or damage.

11. Grounds & Surroundings

• The Hirer is responsible for:
  • cleaning surrounding grounds and gardens
  • removing all event-related waste

12. Conduct & Legal Compliance

• The Hirer must ensure:
  • no illegal activities occur
  • all guests behave safely
• The Hirer is responsible for any costs arising from unlawful behaviour.

13. Third Party Injury or Damage

• The Hirer accepts responsibility for injury or damage to third parties caused by:
  • their actions
  • their guests’ actions

14. Cancellations

• Less than 48 hours’ notice: no refund
• 48 hours to 1 week: 50% refund
• 1 to 2 weeks: 75% refund

15. Incident Reporting

• All hazards or incidents must be reported to:
  • bookings@deafcare.org.au

16. Breach & Termination

• DeafCare may terminate the agreement if any terms are breached.
• The Hirer must vacate immediately if requested.

17. Bond Recovery

• DeafCare may apply the bond to cover any breach.
• Any additional costs must be paid by the Hirer.

18. Insurance, Waiver & Indemnity

18.1 Insurance Requirement

• The Hirer must hold Public Liability Insurance of at least $10,000,000.
• A Certificate of Currency must be provided before the event.

18.2 Hirers Without Insurance

If the Hirer does not hold Public Liability Insurance:

• DeafCare may allow the booking at its discretion for low-risk activities only
• The Hirer:
  • acknowledges they are uninsured
  • accepts personal liability for any claims
  • agrees to the terms below
• DeafCare may refuse or cancel bookings it considers higher risk

18.3 Assumption of Risk

• The Hirer acknowledges that use of the hall involves risks, including:
  • personal injury
  • property loss or damage
• The Hirer accepts responsibility for all attendees.

18.4 Indemnity

• The Hirer agrees to indemnify and hold harmless DeafCare and its:
  • officers
  • volunteers

from any:

• claims
• losses
• damages
• legal costs arising from:
• the use of the facility
• actions of the Hirer or their guests

18.5 Limitation of Liability

• Nothing in this agreement excludes liability where it cannot legally be excluded.
• Otherwise, DeafCare is not liable for:
  • injury
  • loss
  • damage

arising from the Hirer’s use of the facility.